PRIVACY POLICY AND DATA PROTECTION

PRIVACY POLICY AND DATA PROTECTION

We want you to know the treatment of your personal data carried out by Pinto Ribeiro Advogados, as well as your rights as the holder of the data.

As part of its social responsibility and in compliance with the law, Pinto Ribeiro Advogados is committed to respect for the principles and rules regarding the protection of your personal data.

The General Data Protection Regulation (hereinafter “RGPD”), which entered into force on May 25, 2018, shows that there is a need to standardize the personal data protection regime in the countries that make up the European Space, presents a set of rights of the holders of personal data and of data processing obligations imposed on the Managers and Subcontractors.
This Privacy and Data Protection Policy (hereinafter “Policy”) applies to all personal data that you provide to Pinto Ribeiro Advogados and was prepared in accordance with the RGPD.

A presente Política de Privacidade e Proteção de Dados (doravante, “Política”) aplica-se a todos os dados de caráter pessoal que disponibilize à Pinto Ribeiro Advogados e foi elaborada de acordo com o RGPD.

I. What data does Pinto Ribeiro Advogados treat?
II. Who do they respect and how are personal data collected?
III. For what purposes does PR treat personal data?
IV. How long do we treat your personal data?
V. Are your personal data safe?
VI. What rights do the owners of personal data have?
VII. How can you contact us?
VIII. Updates to the Policy and the processing of personal data?

I. What data does Pinto Ribeiro Advogados treat?

Personal data means any information relating to an identified or identifiable natural person. An identifiable natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, identifiers by electronic means or one or more physical, genetic, mental, economic, cultural or social identity of that natural person.
Pinto Ribeiro Advogados may treat the following categories of personal data:
a) Identification data (name, date of birth, sex, marital status, address, contacts, citizen card details, passport and tax number, nationality);
(b) data on education and professional experience (education, qualifications, certifications, languages, curricula, information of the former employer);
c) Professional data (position, function, job description, place of work);
d) Professional activity data (business activities, information regarding processes and client folders, information related to diligences); and
e) Billing data and expenses (fees, travel expenses and communications for account of the client).

II. Who do they respect and how are personal data collected?

The natural persons to whom the data relate are the holders of personal data.
The personal data that we treat may belong to different holders, such as clients, collaborators of clients, counterparties, professional candidates or service providers of Pinto Ribeiro Advogados.
Pinto Ribeiro Advogados can collect personal data through various means, such as when you send us an email or respond to an invitation, when you give us your personal card, when you subscribe to our information, when you apply for a job or when you hire our services.
Pinto Ribeiro Advogados may also indirectly collect personal data, namely through public entities. In these situations, Pinto Ribeiro Advogados undertakes to provide all information regarding the processing of such data to its owners without undue delay.

III. For what purposes does Pinto Ribeiro Advogados treat personal data?

Pinto Ribeiro Advogados can treat your personal data for the following purposes:

a) To provide legal services, in the performance of a contract, namely:
Client opening and client folder;
Registration of service proposals submitted;
Communications with the client, with other parties, entities, bodies and public authorities, courts; and
Archive of documentation and databases in digital and physical support.

b) For communications and disclosure of legal information:

The basis of treatment is the legitimate interest and consent:
Respond to requests for form subscribers, newsletters, briefings and alerts from the Pinto Ribeiro Advogados website; and
To contribute to the development of legal research and to play a relevant role in the community of legal professions; and
Strengthen the culture of Pinto Ribeiro Advogados and maintain a close relationship with its former collaborators.
If the ground is consent, this will be previously requested from the holder of the personal data.

c) For event management:

Sending invitations to events and registration of participants; and
Internal and external disclosure of events.
The legal bases applicable are legitimate interest and consent.
If the ground is consent, this will be previously requested from the holder of the personal data.

d) For invoicing and accounting management, namely:

Accounting for expenses, control of costs and reimbursements (travel expenses and mobile communications to be borne by customers);
Billing and management of current accounts; and
Maintenance of accounting records databases and supporting documentation.
The legal basis is the performance of the contract and the legitimate interest.

e) For collection and judicial and extrajudicial claims, which includes recovery of amounts owed by clients

The legal basis is Pinto Ribeiro Advogados’ legitimate interest in paying its claims and defending its rights.

f) For recruitment and selection, which includes the analysis of applications and curricula, as well as the internal process of selection of lawyers and collaborators:

The legal bases are the pre-contractual diligence at the request of the holder of the data and the legitimate interest, inasmuch as Pinto Ribeiro Advogados can analyze the applications and submit the candidates to an internal selection process, according to the previously defined criteria .
If the ground is consent, this will be previously requested from the holder of the personal data.

IV. How long do we treat your personal data?

IV. How long do we treat your personal data?
Pinto Ribeiro Advogados only treats your personal data during the period strictly necessary to fulfill the purposes defined in this Policy or during the period that is legally required. We only process your personal data for the duration of the contractual relationship and, if applicable, afterwards, and are not kept for a longer period of time than is necessary for the purposes defined, without prejudice to the conservation that is necessary for the formulation, exercise or the defense of potential legal or legitimate interests of Pinto Ribeiro Advogados.

V.To whom does Pinto Ribeiro Advogados transmit your personal data?

V. To whom does Pinto Ribeiro Advogados transmit your personal data?
Pinto Ribeiro Advogados undertakes not to transfer your personal data to third parties, except in cases in which it proves necessary and appropriate to the performance of the services it has contracted or to comply with legal obligations to which Pinto Ribeiro Advogados is subject.
The transmission of data to third parties is carried out in accordance with the applicable legislation on data protection and within the limits of the purposes defined in this Policy, namely:
Entities relevant to legal advice provided (counterparties, courts, regulatory authorities, governmental institutions or other lawyers);
Entities, bodies and public authorities and the Bar Association, in the scope of compliance with legal obligations;
Suppliers of services that provide services to Pinto Ribeiro Advogados, for the purposes described above (communications services, translation services and digital and physical database services).
In cases where the transmission of personal data to the aforementioned entities involves an international transfer of personal data (outside the European Union), Pinto Ribeiro Advogados:
Undertakes to make such a transfer on the basis of a Commission’s appropriateness decision, according to which the country or international organization concerned guarantees a level of protection of personal data equivalent to that deriving from European Union law; or
In the absence of a decision by the Commission, it ensures that such data transfers are carried out in strict compliance with legal provisions and that adequate guarantees are in place to ensure the protection of personal data.

VI. Is your personal information safe?

Pinto Ribeiro Advogados has established an adequate and strictly technical and organizational security policy in order to protect personal data against unauthorized destruction, loss, alteration, disclosure or access and in any other way of illicit or abusive treatment.
The technical and organizational security measures created and implemented by Pinto Ribeiro Advogados are also required of service providers of Pinto Ribeiro Advogados who can process your personal data on your behalf.

VII. What rights do the owners of personal data have?

VII. What rights do the owners of personal data have?
As the data subject, you have the following rights:
Right of access:
As the holder of the personal data, you have the right to obtain confirmation that your personal data are processed, access your data and obtain information on the form of treatment.
Right to rectification:
You have the right to ask Pinto Ribeiro Advogados to correct inaccurate, inaccurate or incomplete data without undue delay.
Right to erasure:
As the holder of personal data, you have the right to have Pinto Ribeiro Advogados delete your data without undue delay.
Right to limit treatment:
As the owner of the data, you have the right, in certain situations, to request Pinto Ribeiro Advogados to limit or suspend the processing of your data, namely: In cases where you dispute the accuracy of your personal data, for a period of time allowing the Pinto Ribeiro Lawyers check their accuracy; or in cases in which you have objected to the treatment, until it is ascertained whether the legitimate interests of Pinto Ribeiro Advogados or of a third party prevail over your interests.
Right to data portability:
In cases where the processing of the data is based on a contract in which you are party or on your consent, you may request that Pinto Ribeiro Advogados provide you with the data you have provided in a structured, current and automatic reading format. You also have the right to ask Pinto Ribeiro Advogados to transmit this data to others responsible for the treatment, as long as this is technically possible.
Right of opposition:
When the processing of the data is based on the legitimate interest of Pinto Ribeiro Advogados or when it is performed for purposes other than those for which the data were collected, but are compatible with them, you have the right to oppose the treatment of your personal data.
In such cases, Pinto Ribeiro Advogados ceases to process your personal data, unless it have legitimate reasons for doing so, and if these have a bearing on your interests.
Right not to be subject to automated individual decisions:
Pinto Ribeiro Advogados does not make individual automated decisions, including profile definition, which may have legal effects or significantly affect you.
Right to withdraw consent:
In cases where the processing of the data is done on the basis of your consent, you can withdraw consent at any time.
Right to complain to the supervisory authority:
You shall also have the right to submit complaints to the competent control authority, in relation to matters relating to the treatment of your personal data. In Portugal, the competent control authority is the National Data Protection Commission.
Pinto Ribeiro Advogados warns that the exercise of the above rights may be limited due to the existence of rights and freedoms of third parties, legal obligations or confidentiality and the legitimate interests prevailing Pinto Ribeiro Advogados or third party.
You can exercise your rights through:
E-mail: you can exercise your rights through e-mail, to geral@pintoribeiro.pt or
Mail: you can exercise your rights by letter, addressed and sent to the address Rua Duque de Palmela, 27, 1º Esquerdo, 1250-097 Lisboa, Portugal.

VIII. How can you contact us?

If you have any questions or need any further information regarding the processing of personal data or the rights that you enjoy as a data subject, please contact us through the following channels:
E-mail: geral@pintoribeiro.pt; or
Mail: letter addressed to the Company’s Management and sent to the address Rua Duque de Palmela, nº 27, 1º Esquerdo, 1250-097 Lisboa, Portugal.

IX. Updates to the Policy and the processing of personal data?

Our Privacy and Data Protection Policy may be subject to updates, and Pinto Ribeiro Advogados recommends that you regularly check this Policy available on our site.

 

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